Dear (Name of administrator),

This is (name of photographer) with (name of company). I was the photographer for your graduates and parents at your recent graduation ceremony.

I took pictures of each graduate and sent to every graduates’ family for whom I had contact information. However, about (% of graduates missing info) of the graduates failed to provide the contact information. As a result, neither the graduates or their parents have a way to view their proofs or place an order.

This will probably result in the school receiving calls from parents about why they did not receive proofs of the pictures that were taken.

I would like to request your assistance to remedy this problem. Would it be possible for you to send out a link to the graduates’ parents so that they can provide their contact information to us and have an opportunity to view a gallery of their graduates’ pictures. There is no obligation to order anything.

Here is a link for them to provide their contact information.

(insert link or QR code here)

Sincerely, (Photographer’s Name)