Many types of events you may photograph that don't fall into a traditional category. Such as, fan photos, car shows, parades, festivals, livestock shows and many other types of events. These type events are typically managed under "sports".
For events that don't fall into a traditional category, you will setup and manage in the "sports" market. The way you execute the event will be determined by the type of event, if you need to ID images to names, how and when you'll collect contact information and the types of photos you will be taking. Answers to the following questions will guide you to the appropriate method for your event.
Click on your answer to be directed to the next question or suggestion.
Do you need to match images to Names? Yes or No
No Need for Names
Will subjects be photographed by more than one photographer? Yes/Maybe or No
If you don't need to ID to names and subjects are only going to be photographed once by one photographer, we suggest using PhotoMatch ID by Email/Cell
When photographing subjects only one time whether a single or multiple pose, and they will not be photographed again or by another photographer we suggest using PhotoMatch ID by email/cell. This allows you to positively ID images to a person's email/cell. Within a few minutes of photographing, your subject will received and email/text with a link to their private gallery.
Learn how to setup a PhotoMatch ID by Email and/or Cell
Need Names
Are you going to get a roster or do you need to collect the names? Roster or I need to collect
I Need to Collect Names
Since you need to collect names, we suggest using either event registration or placeholder name registration.
Event Registration - Event registrations utilizes one QR and URL which means everyone goes to the same registration page. Subjects will scan and follow the link to register. Once registered their name will appear in PhotoMatch for the photographer to select before taking photos. After photos are uploaded a link will be emailed/texted to the subject that goes to their photos.
Click here to view the setup for an Event Using Event Registration.
Placeholder Name Registration - Placeholder name registration means you will use a placeholder name that matches to a unique QR and URL link. Each subject would be given a card with a unique QR and link to scan and register. The names will automatically update in CORE. The photographer can scan the QR card to pull up the name to photograph the subject(s) before taking photos. After photos are taken the subject will receive an email/text with a link to their photos. They can also scan the QR to go to their gallery.
Click here to view the setup for an Event Using Placeholder Name Registration.
I Am Getting a Names Roster from the Organization
Will the roster have email and/or cell phones? Yes or No
The Roster I Am Getting Contains Emails and/or Cells
Do you want to collect additional emails or cells? Yes or No
The Roster I Am Getting Does Not Contain Emails and/or Cells
Are You Required to Photograph Everyone on the Roster? Yes or No
I Want to Collect Additional Emails/Cells
We recommend you use Name Registration to collect additional emails/cells. With Name Registration you will print unique Name QR Registration cards to be handed out to your subjects. When they scan and go to the registration page which is unique to them, they can added additional emails/cells that will automatically be updated/added to their name in CORE.
Click here to view how to setup a Name Registration event.
I Am Required to Photograph Everyone On the Roster and I need to Collect Emails/Cells
We recommend you use Name Registration to collect additional emails/cells. With Name Registration you will print unique Name QR Registration cards to be handed out to your subjects. When they scan and go to the registration page which is unique to them, they can added additional emails/cells that will automatically be updated/added to their name in CORE.
Click here to view how to setup a Name Registration event.
I Am Not Required to Photograph Everyone on the Roster but I Still Need to Collect Emails/Cells
Since you are not required to photograph all, we would recommend either using Event Registration or Placeholder Name Registration and not importing your roster. Since your roster has no contact data, it will be easier to just have those who are going to be photographed register, so you can eliminate some unneeded steps.
Event Registration - Event registrations utilizes one QR and URL which means everyone goes to the same registration page. Subjects will scan and follow the link to register. Once registered their name will appear in PhotoMatch for the photographer to select before taking photos. After photos are uploaded a link will be emailed/texted to the subject that goes to their photos.
Click here to view the setup for Event Registration.
Placeholder Name Registration - Placeholder name registration means you will use a placeholder name that matches to a unique QR and URL link. Each subject would be given a card with a unique QR and link to scan and register. The names will automatically update in CORE. The photographer can scan the QR card to pull up the name to photograph the subject(s) before taking photos. After photos are taken the subject will receive an email/text with a link to their photos. They can also scan the QR to go to their gallery.
Click here to view the setup for Placeholder Name Registration.
I Need to Collect Names and Contact Data
Since you need to collect names and contact data, we would recommend either using Event Registration or Placeholder Name Registration.
Event Registration - Event registrations utilizes one QR and URL which means everyone goes to the same registration page. Subjects will scan and follow the link to register. Once registered their name will appear in PhotoMatch for the photographer to select before taking photos. After photos are uploaded a link will be emailed/texted to the subject that goes to their photos.
Click here to view the setup for Event Registration.
Placeholder Name Registration - Placeholder name registration means you will use a placeholder name that matches to a unique QR and URL link. Each subject would be given a card with a unique QR and link to scan and register. The names will automatically update in CORE. The photographer can scan the QR card to pull up the name to photograph the subject(s) before taking photos. After photos are taken the subject will receive an email/text with a link to their photos. They can also scan the QR to go to their gallery.
Click here to view the setup for Placeholder Name Registration.
I Have All the Contact Information I Need. I'm Ready to Setup the Event.
Since you already have names and contact data and don't want to collect additional data, you can import your roster into CORE, then sync the data to your PhotoMatch tablets.
Click here to learn how to setup your event with a full roster.
Subjects May be Photographed More than Once and Possibly by Multiple Photographers
Are the majority of the subjects being photographed over the age of 10 or will there be an adult in each photo? Yes or No
The reason we ask, is face recognition works best on older faces.
We Recommend Using PhotoMatch ID by Face and Email/Cell
After taking a photo, you'll have the adult subject touch their face on the tablet and enter their email/cell. That will match their email/cell to their face. They will only need to touch their face once in any photo and all other photos taken of them will be matched using face recognition.
Click here to learn how to setup a PhotoMatch ID by Face and Email/Cell
Your Subjects are Under 10 Years Old
Will an adult be present with each child (not necessarily in the photo)? Yes or No
Since an Adult will be Present we Suggest Having the Adult Enter Contact Data
Since we don't recommend face recognition to ID kids, we suggest using PhotoMatch ID by Email/Cell. You would have the adult enter contact information such as an email or cell, then take photos. The down side to this option, is it will require you to have them enter an email or cell each time a different photographer takes their photos, or if they return to have photos taken again.
Click here to learn how to setup a PhotoMatch ID by Email/Cell
Since No Adult will be Present we Suggest Using Placeholder Name Registration
With placeholder name registration you can scan the placeholder name QR and take photos. Photos taken after a scan will be matched to that QR. The QR card can be sent home with the subject to collect contact information and to view the gallery for that QR. The down side, is you would need each photographer to scan that subjects card before taking the photos, so they can be matched together.
Click here to learn how to setup a Placeholder Name Registration Event